HFTP Chapter Chartering Procedures

1. If there is a desire to charter an HFTP chapter, interested persons should notify the HFTP International office.


2. After notifying the HFTP International office, interested persons should form an organizing committee. The committee should consist of five (5) or more persons, one should be designated as chairperson and one as secretary. Depending on circumstances, a co-chairperson may be desirable. The committee is responsible for organizing and developing the proposed chapter and coordinating each step with the HFTP International office. Members of the committee may be current members of HFTP or non-members. Non-members will be required to join HFTP before the chapter is officially chartered.


3. A "Pre-Charter Agreement" is to be executed when an organizing committee determines that they have serious interest in becoming a chartered chapter of Hospitality Financial and Technology Professionals (HFTP). The Pre-Charter Agreement remains in effect until the HFTP Executive Committee grants charter status.


4. When a Pre-Charter Agreement is executed, HFTP International will notify current HFTP chapters of the intent to charter a new chapter. A notification letter from HFTP shall be sent to chapter presidents to solicit support for the forming chapter. Upon chartering a new chapter, HFTP will notify all members about the newly chartered chapter.


5. When a Pre-Charter Agreement is executed, a letter of introduction will be sent to prospective members by the HFTP international office.


6. Within thirty days after a Pre-Charter Agreement is executed, the potential chapter must hold a general organizational meeting. The organizing committee is responsible for sending meeting notices to all prospective members.


7. Within thirty days after a Pre-Charter Agreement is executed, the potential chapter must hold a general organizational meeting. The organizing committee is responsible for sending meeting notices to all prospective members.


8. Fifteen (15) chapter members are required to charter an HFTP chapter. A chapter needs to maintain a minimum of fifteen (15) members in order to keep its charter.


9. Following the general organizational meeting the proposed chapter must submit a signed Chapter Affiliation Agreement and proposed chapter bylaws to the HFTP International office.


10. At or following the general organizational meeting the proposed chapter should nominate chapter officers and directors. The proposed chapter should follow the balloting and election procedures indicated in their chapter bylaws.


11. The HFTP Executive Committee reviews charter applications. The organizing committee will be notified of the Executive Committee’s decision within thirty days after the receipt of all required chartering documentation.


12. The HFTP Board of Directors determines the chartering policies and procedures for chapters.

Click here to download the Pre-Charter Agreement as referenced in items 3-6.

For more information please contact Fritz Johnson, HFTP chapter liaison at (1) 512-249-5333 x 19, (800) 646-4387 x 19, or email membership@hftp.org.